BBS Forms 37A-525 and 37A-301: What They Actually Require - Attestly
Every AMFT associate eventually has to produce Form 37A-525 weekly logs and a Form 37A-301 Experience Verification form. Here's what each form actually asks for, and why filling them out from memory is harder than it looks.
Two forms stand between a pre-licensed associate and a completed licensure application: the weekly log (Form 37A-525) and the Experience Verification form (Form 37A-301). Both are the Board’s own published forms, and both expect a level of detail that’s much easier to produce in real time than to reconstruct after the fact.
Form 37A-525: the weekly log
The weekly log asks for a breakdown of hours by category for a specific week, along with confirmation of the supervision received during that week. It’s meant to be completed close to when the hours happened — which is exactly why it becomes painful to fill in retroactively. Reconstructing what kind of client contact happened in a specific week from six months ago, sorted into the right category, from memory or a loose spreadsheet, is a recipe for guesswork.
The form’s categories are also coarser than what most associates should actually be tracking day to day. If your underlying record is only as detailed as the form’s five or six line items, you lose information that matters for verifying you’ve cleared the couples/families/children floor or stayed under the non-clinical ceiling. The form should be a projection of a more detailed record — not the record itself.
Form 37A-301: Experience Verification
Where the weekly log is granular and per-week, the Experience Verification form is the summary document a supervisor completes to verify an associate’s overall experience at a given site, under their supervision. It pulls together totals across the whole supervised period at that placement — which means it’s only as accurate as the sum of every individual week that came before it.
If even a handful of weekly logs are inaccurate, missing, or reconstructed loosely, that inaccuracy propagates directly into the Experience Verification totals. There’s no way to “true up” the summary form without the underlying weekly detail actually being correct.
The practical implication
Both forms reward the same habit: record hours by category at the time they happen, and get each week confirmed by a supervisor close to when it occurred. Waiting until licensure application time to reconstruct months or years of hours is exactly the scenario both forms were designed around — and exactly the scenario that produces the most errors.
A record that tracks hours at a finer grain than either form, and gets each week signed off close to real time, means that by the time you actually need to fill out Form 37A-525 or 37A-301, you’re exporting a summary of what’s already been verified — not building the record for the first time under deadline pressure.